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There’s no forced compliance on where to save documents for the solo and small-firm professional without a DMS. However, human nature can take software’s place with what security researcher and host of the Security Now podcast, Steve Gibson, called “ the tyranny of the default”: Boxcryptor google drive download default windows#Traditional Windows or macOS open/save dialog boxes are replaced by ones directly and exclusively connected to the DMS. The obvious advantage is that every firm document resides in the DMS. This means that the end-user is required to save files into the DMS the system prevents saving to your desktop or a network drive. Boxcryptor google drive download default full#SavingĮvery full DMS possesses the ability to force user compliance. However, solo or small-firm legal professionals need not jealously eye their larger firm counterparts regarding core DMS benefits.īelow are four core DMS features and some tips on reproducing those features with tools you already own or could acquire at a low cost. The right one for you will depend on your storage and collaboration requirements.By Jeffrey Schoenberger, Affinity Consultingįor solo lawyers or solo law firms with small support staffs, the “big boys” of legal document management systems, like NetDocuments, Worldox, or iManage, are overkill for your needs and possibly cost-prohibitive. Full-fledged document management systems (DMS) possess undeniable benefits, particularly user compliance, security, and searching. Or, consider a privacy-focused, encrypted cloud storage option rather than Google Drive. If you regularly need to put sensitive files in cloud storage, you should consider something like Boxcryptor, which encrypts your files inside Google Drive (or Dropbox, OneDrive, and others). For Windows, Linux, or Mac, you can use VeraCrypt or other file-encryption software. If you have a Mac, you can create an encrypted image. Encrypt the file on your computer before putting it in Google Drive.Use Firefox Send or an end-to-end encrypted messenger, such as Signal or Wire. Send/share it without using Google Drive.If you have a particularly sensitive file that you don’t want Google, the NSA, or hackers to access, you have a couple options: ![]() Google can see/read any file in your Google Drive, regardless of your sharing settings. If you use someone else’s device (computer, phone, tablet, etc.) to log in to Google Drive, be sure to log out when you’re finished! Otherwise, the other person can use Google as you after you leave. Be sure to learn from my Google Account Security and Privacy Guide. The security of your Google Drive largely depends on the security of your Google account. Google Drive Privacy: Using Google Drive Safely To prevent this, you need to either unshare the file before you delete it, or go into your Trash and permanently delete the file. I think most people don’t realize that when you delete a file you’ve shared, the person or people you’ve shared it with can continue to access the file until you permanently delete it. If it says Anyone with the link, click it and change it to Restricted. When you no longer want to share a file, click Share, then, click the person’s permission (such as Editor). Also, the settings apply to any subfolders (folders inside the folder), so be careful of that too. ![]() You can also share folders, but be certain that you want the sharing settings to apply to all the files in the folder. Keep in mind that anyone you send the link to could share it with others, so people you don’t intend could get access to your file.
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